They should clear in F.13 using GBP if the account is set as open item managed.
Please read the documentation for F.13 which can be accessed by pressing the information icon in the selection screen. Screen shot of the selection screen and the text of the documentation below:
Short text
Automatic clearing
Description
This program clears open items from customer, vendor and G/L accounts (in particular, GR/IR clearing accounts) automatically.
The program selects all accounts that are specified in the value sets and that have debit and credit postings.
The following items are not cleared:
- Noted items
- Statistical postings and special G/L transactions of the type bill of exchange
- Items with withholding tax postings
- Down payments, unless down payment clearing for the same amount has been posted
The remaining open items are grouped according to fixed system criteria:
- Company code
- Account type
- Account number
- Reconciliation account number
- Currency key.
- BSID-WAERS for customers
- BSIK-WAERS for vendors
- BSIS-PSWSL for G/L accounts
- Special G/L indicator
The program also groups items according to a maximum of five user criteria. Note that the trading partner number and the business area are no longer fixed system criteria (in comparison to the former clearing programs SAPF123 and SAPF123W). Therefore, if you want to group by business area or trading partner number, you have to enter these as user criteria.Clearing only takes place when the balance in document currency (for customers and vendors) or in update currency (for G/L accounts) is zero for the group of line items selected according to the above criteria. The date for clearing is the clearing date according to your selection specifications. If the clearing transaction is successful, the clearing document number is specified in an update run.During the program run, all accounts in which clearing can be performed are blocked. They are then unblocked again after the clearing transaction. Accounts that are blocked by other transactions or that are intended for the automatic payment run are not considered in automatic clearing.GR/IR AccountsFor GR/IR accounts, the program tries to create a group of documents that can be cleared by successively omitting documents in a summarized group of documents that cannot be cleared.If, despite this action, the assignment of goods receipts to the corresponding invoice receipts on the basis of the purchase order number and purchase order item is insufficient (such as for delivery schedules), you can set the Special Processing of GR/IR Accounts indicator. This indicator has the effect that documents are assigned to GR/IR accounts not only by means of the purchase order number and the purchase order item, but also using the material document if a goods receipt-related invoice verification is defined in the purchase order item. The program automatically uses the fields EBELN and EBELP and the reference field XREF3 as grouping criteria. In such cases, the reference field is only used to display the material document, which means that this field is not changed in the database.
Requirements
1. The user criteria must be defined in the system setting for Accounting.Check whether this requirement has been carried out.(Maintain User Criteria)2. Select the account types for which clearing is to be performed. You can restrict the number of accounts that the system selects by entering account numbers.3. If you want tolerances to be considered during clearing, you need to have defined these in Customizing and, if applicable, you need to have assigned the tolerance groups to the accounts.4. If you want to define a clearing currency or consider expiring currencies, start transaction F13E.
Output
If you have selected in output control that the system outputs documents that can be cleared or documents that cannot be cleared, you receive a detailed list. If you have not set either of the indicators, the program outputs a short list.The detail list is a list of the line items and provides information about the open or cleared (or clearable) line items selected. Groups of items that meet the system criteria and the user criteria are summarized for easy recognition. If the clearing conditions have been fulfilled, the clearing date and, in an update run, the clearing document number as well are displayed if the clearing transaction was successful. If an error occurred during clearing, the message #No clearing# appears.The short list of the open and cleared items provides a summary of the results of the program run. The system displays the number of open items selected per account, the number of those that can be cleared, and the items actually cleared.From the error log, you can see which errors occurred during clearing of a group (of documents that can be cleared according to the system criteria and user criteria). Depending on the error message, you should then try to clear the group concerned manually.If necessary, the system also issues an additional log that states that no customer, vendor, or G/L account documents could be read from the database on the basis of the selection criteria. A log entry is also made in the following cases:
- For items with withholding tax postings
- If accounts are blocked
- If company codes are blocked by the payment program